Prioritization and collaboration
During the training, participants will learn a set of techniques that support optimal time management based on the right priorities. The training will be reinforced with our original training games Your Time and Race Against Time.
The aim of this workshop is to develop team practices that, on one hand, help manage task overload, and on the other, create a foundation for open communication about priorities, benefits, and the consequences of decisions. The ultimate goal is to foster greater independence and autonomy for both the team and its members.
This will be achieved in three steps. First, BEFORE THE WORKSHOP, participants will be asked to prepare photo records of two days of their real work. This will provide source material for working on practical changes during the workshop.
Second, participants will take part in the first workshop using the game Your Time. They will examine their own prioritization practices, develop criteria for evaluating the importance of their decisions, learn to consciously select tasks for execution, and practice communicating the reasons behind those choices.
Third, they will practice planning in situations of task overload—focusing not only on what needs to be done but also on how it should be scheduled. During the second workshop day, they will play the game Race Against Time, experiencing firsthand the best practices of daily and weekly planning. They will also practice contingency planning for situations where some tasks must be abandoned, and develop ways to support each other as a team to maximize effectiveness.
Module 1: Priorities – Professional and Personal Effectiveness
Participants will also learn principles of managing their energy and develop strategies for its regeneration. They will become aware of the consequences of multitasking—the “saw effect”—analyzing available methods of dealing with it and applying them to the distractions and interruptions identified in their own work environment.
Additionally, participants will explore best practices for improving efficiency, such as working with inboxes and using helpful applications. Finally, drawing on B.J. Fogg’s concept, they will design a plan to implement new productivity habits in their daily routines.
The final stage of the training will focus on practicing how to distinguish between facts and assumptions when communicating about task execution and acceptance. Through role-play simulations, participants will practice articulating the consequences of their decisions and actions.
Goals
- Raising awareness and agreeing on importance criteria within the team
- Practicing how to communicate one’s own priorities
- Experiencing the consequences of balancing professional work and private life
- Developing prioritization methods that take into account long-term energy management
- Developing strategies for handling interruptions from colleagues and supervisors
- Identifying distractions and agreeing on actions to address them
- Learning methods for developing personal productivity habits
- Learning the principles and practicing fact- and consequence-based communication (Part 1)
Topics
- Playing the training game Your Time!
- Importance criteria for my role
- Practicing the Eisenhower Matrix
- Ineffective multitasking and ways to reduce it
- Managing personal energy
- Productivity-enhancing habits
- Micro-habits – developing your own habits
- Fact-based communication
GAME: Your Time
Which tasks to perform? When? Why does work-life balance matter? With the game Your Time, you will show training participants what…
Module 2: Planning and Assertive Communication
Participants will revisit prioritization methods, including the Eisenhower and MoSCoW matrices. Using their own tasks, they will compare their understanding of priorities for their role with the team’s perspective. They will clarify and agree on any differences in priority perception. Additionally, they will practice contingency scenarios involving the need to select actions when available time is reduced by 30% and 50%.
In response to the need to make previously identified choices, participants will practice team contracting by clearly communicating possibilities and refining proposed solutions through paraphrasing and clarifications. In task-based exercises, they will generate and agree on a set of best practices for conducting meetings and email communication to enhance the likelihood of effective work.
The workshop will conclude with collaboratively planning the upcoming workweek. Participants will then have the opportunity to test this plan in practice.
Goals
- Developing and agreeing on strategies for managing task overload within the team
- Learning the principles and practicing fact- and consequence-based communication (Part 2)
- Learning and understanding the effects of poor multitasking and ways to manage it
- Increasing awareness of the main mechanisms of short-term planning and the consequences of common mistakes
- Refining a shared understanding of task priorities within the team
- Practicing best planning practices
- Practicing communication of contingency scenarios
- Agreeing on rules for meetings and email communication
Topics
- Playing the training game Race Against Time
- Multitasking vs. fatigue
- Daily and weekly planning
- The “saw effect” and ways to prevent it
- MoSCoW prioritization
- Contingency plans and their communication within the team
- Practicing meetings and email communication
GAME: Race Against Time
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TRAINING
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